Parish Secretary (Part-time)

St. John the Baptist Church (Villa Ridge, MO)
Position Description: 

St. John the Baptist Church (Gildehaus) is seeking a part-time Parish Secretary. This position performs secretarial duties for the Pastor and coordinates with the school secretary and parish volunteers. Responsibilities may include word processing and typing reports and correspondence for parish staff and committee members, creating the weekly bulletin or other newsletter, entering information into parish census and offering envelope database and preparing sacramental records.

Duties & Responsibilities:
• Provides secretarial and clerical services to the pastor, business manager, ministries, and parish organizations
• Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc., and greeting visitors
• Distributes mail and other related material
• Maintains Mass Intention book, cards, and money
• Maintains parish donor database
• Enters contributions into computer program and reconciles with the deposit
• Prepare reports and spreadsheets
• Monitors and orders office supplies
• Prepares weekly bulletins
• Maintains sacramental records for parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.)
• Prepares check request for postage refill, orders ink supplies
• Type general correspondence
• Maintains all parish and school personnel files; prepares faculty contracts, maintains all benefit information and processes all benefit change requests.
• Liaison with Archdiocesan Shared Accounting Office, Risk Management Office, Building and Real Estate Office, and the Office of Human Resources.
• Maintain insurance and personnel files
• Maintain accounts receivable and accounts payable
• Provide information for payroll processing
• Performs other duties as assigned

Knowledge & Experience Requirements:
• Previous secretarial experience required
• Must be computer literate and have experience using copiers, fax machines and other office equipment
• Experience with Microsoft Office applications (Word, Excel, Publisher, etc.) required
• May need to know bookkeeping software or other business software
• Must have proficient typing skills
• Must have three to five years experience working in a general office environment
• Knowledge of QuickBooks

Skills & Attitudes Required for Success in Job:
• General knowledge and support of the Catholic Church, Catholic sacraments, Catholic rites and liturgies
• Must have well developed “people skills” in interacting with all who come to the parish office
• Must have ability to communicate verbally and in writing
• Must be organized with office files and volunteers
• Must be able to maintain confidentiality in all matters
• Must be willing to work a flexible schedule with occasional overtime

Contact Details: 

To apply, please provide a cover letter and resume to